What This Notice Covers

The data controller is ABP UK (referred to in this notice as “we”, “us” or “our”) for the purposes of applicable European data protection legislation.

We are committed to doing the right thing when it comes to how we collect, use and protect your data. That’s why we’ve developed this privacy notice, which:

• Sets out the types of data that we collect and how long we retain it
• Explains how and why we collect and use your data
• Explains when and why we will share data within ABP Food Group and with other organisations
• Explains our usage of cookies
• Explains the rights and choices you have when it comes to your data

By accepting this privacy notice you understand and accept the use of your Personal Data as set out in this privacy notice. If you do not agree with the terms of this privacy notice please do not use this website or provide your Personal Data to us.

How Long We Keep Your Data
We will keep your data the minimum length of time required to comply with the purposes set out in this policy and relevant legal obligations. Your Personal Data may be kept for longer if we cannot delete it for technical reasons.

Data We Collect
Here we tell you what Personal Data we may collect from you when you use our website.

When you register to supply or purchase livestock , you may provide us with:

• Your personal details, including your trading name, trading address, contact name, email address and phone numbers
• Your herd and/or flock numbers
• Your holding number
• Information relating to your farm, how it operates and your livestock production
• Any third parties you may use such as vets, hauliers, nutritionists and livestock buyers
• Information relating to your farm assurance membership, organic certification, environmental memberships, herd health schemes or the BCMS

When you contact us or we contact you to take part in research projects, trials, producers groups, benchmarking, surveys or questionnaires we may collect:

• Data you provide about yourself anytime you correspond with us, including by phone, email or post or when you speak with us through social media
• Details of the emails and other digital communications we have with you
• Your feedback and contributions to surveys and questionnaires

When you visit one of our sites

• Your name, trading name and vehicle licence number
• CCTV images of yourself and vehicles which enter the site, particularly in areas where there are live animals

Other sources of Personal Data

• Where it is reasonable to do so we may also collect Personal Data from publically available sources such as internet searches, companies house and broadcast media.
• We may also use Personal Data from other sources such as livestock buyers, our customers, government bodies and accreditation schemes. For example, this other Personal Data helps us to:
• Be introduced to you
• Review and improve the accuracy of the data we hold
• Comply with our legal and customer requirements

When you use a contact us form on one of our websites, contact us via other online services such as social media or by phone and post:

• Your name, email, phone number and any additional data which you optionally include.
• Data you provide about yourself anytime you correspond with us, including by phone, email, post, when you speak with us through social media
• Details of the emails and other digital communications we have with you

When you browse our Websites we may collect:

• Information about any devices you are accessing our website from (including the make, model and operating system, IP address, browser type and mobile device identifiers). To find out more about how we use cookies please see our cookie policy below.

How and Why We Use data

To make our online services available to you

Why do we process your Personal Data in this way?

We process your data so that we can provide efficient online services to you

To contact and interact with you

Why do we process your Personal Data in this way?

If we need to contact you by phone, email, post or to respond to social media posts that you have directed at us. We will also contact you if you have completed the contact us form or submitted a job application which we would like to progress

Sharing Data with Service Providers

We work with carefully selected Service Providers that carry out certain functions on our behalf. These include companies that help us with technology services, storing and combining data. We only share Personal Data that enables our Service Providers to provide their services.

Sharing Data with Other Organisations

This section explains how and why we share Personal Data with other organisations.

We may share Personal Data within the ABP Food Group and with these other organisations in the following circumstances:

• If the law or a public authority says we must share the data
• If we need to share Personal Data in order to establish, exercise or defend our legal rights (this includes providing data to others for the purposes of preventing fraud)
• To an organisation we sell or transfer (or enter into negotiations to sell or transfer) any of our businesses or any of our rights or obligations under any agreement we may have with you to. If the transfer or sale goes ahead, the organisation receiving your Personal Data can use your Personal Data in the same way as us or to any other successors in title to our business
• Third parties you ask us or permit us to share your data with
• Organisations which introduce you to us

How We Protect Your Data

We know how important it is to protect and manage your Personal Data. This section sets out some of the measures we have in place.

We use computer safeguards such as firewalls and data encryption, and we enforce physical access controls to our buildings and files to keep this data safe. We only authorise access to employees who need it to carry out their job responsibilities.

• We protect the security of your information using HTTPS while it is being transmitted by encrypting the data.
• We enforce physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of data. We may occasionally ask for proof of identity before we share your data with you.
• However, whilst we take appropriate technical and organisational measures to safeguard your data, please note that we cannot guarantee the security of any data that you transfer over the internet to us.

The Personal Data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by companies operating outside the EEA who work for us or for one of our service providers. We will put in place appropriate protection to make sure your Personal Data remains adequately protected and is treated in line with this notice.

Cookie Policy

The ABP website (the “Website”) uses cookies to deliver a better and more personalised service to users.

This Cookies Policy explains how they are used on the Website and how to manage their use.

Use of Cookies on the Website

Cookies are used for a number of reasons including:

• To allow us to collect the data we require to understand what bought you to our website
• To see what you are interested in on our website and how you navigate around it
• To see what country you’re accessing the website from so that we can display information relevant to you

Managing Cookies

At any time you can stop the cookies stored on your computer by deleting your existing cookies and/or altering your browser’s privacy settings. If you would like more information about cookies please visit www.allaboutcookies.org.

Your Rights

We will assist you if you choose to exercise any of your rights over Personal Data as part of relevant European data protection legislation.

To contact us our details can be found on the contact page of this website.

Changes to This Privacy Notice

We may update this notice from time to time so please visit this page frequently for the latest version.

We will endeavour to inform you of any changes in advance by any of our agreed communication channels. We will not make fundamental changes to this privacy notice without your consent.